Vacation Bible School
June 29 – July 2, 2020
8:45am – 12:00pm
New Hope Camp and Conference Center
VBS is open to all children who are rising 4-year-olds through rising 5th graders. Children must be age 4 by September 1, 2020, in order to be eligible for UPC Vacation Bible School. All children must be fully potty trained in order to participate.
If you did not submit registration payment online, please send a check made payable to UPC.
Mail to: UPC, Vacation Bible School, PO Box 509, Chapel Hill, NC 27514
If you have any questions/concerns, please email firstname.lastname@example.org.
Welcome to Vacation Bible School 2020!
Thank you for your registration. In this online information, you will find details about our daily activities, lessons and projects. Additionally, this reference contains much of the logistical information you will need for the week.
Please read through this information before bringing your child to Camp New Hope.
If you have questions regarding any aspect of VBS 2020, or if you would like for your child to be able to attend Vacation Bible School but are not sure how to figure out transportation due to family work schedules,
please contact Nancy Myer, Megan Crunkleton, or Lucy McMillan; 919-929-2102 or email@example.com
This year, UPC’s Vacation Bible School will span Monday – Thursday, June 29 – July 2.
Each day, we will begin at 8:45 a.m. and will end at 12:00 p.m.
Drop-Off begins at 8:30 a.m.
Pick-Up begins at 12:00 p.m.
Daily Schedule (subject to change)
Lessons, music, stories, crafts, recreation, daily all-camp gathering
General Information and Inclement Weather
We will be outside Monday-Thursday.
- Please apply sunscreen and insect repellent to your child before you arrive at camp.
- Please check for ticks on a daily basis.
- Send your child in old clothes and sneakers, as we will be playing hard and using paints, glue, dye, and other craft items.
If inclement weather occurs Monday-Thursday, we may have to cancel for the day. We will post information about our schedule by 7:45 a.m. on the day in question on the church Facebook page and will send out an email to all participants.
Drop-Off / Pick-Up at Camp New Hope
New Hope Camp and Conference Center is located at 4805 NC 86, Chapel Hill, 27514
- VBS offers a carpool line drop off/pickup option. Morning carpool line drop off begins at 8:30 a.m., and VBS volunteers will accompany children to their group gathering spot. Afternoon pickup begins at 12:00 p.m. The carpool line will circle the Dogwood building, near the entrance to Camp New Hope. Click here for an illustrated map.
- Please help us eliminate congestion in the carpool line area. If you wish to park and drop off/pick up your VBS participant at Camp New Hope, we request that you park in the paved parking lot near New Hope Presbyterian Church and walk with your child to his or her group gathering spot.
- If you will be carpooling or arranging for someone else to pick up your child, and didn’t already submit that information with your online registration, please fill out the written form available (click here), and send to Nancy Myer c/o UPC. For the safety of your child, WE CANNOT SEND YOUR CHILD HOME WITH ANYONE EXCEPT YOU, UNLESS WE HAVE WRITTEN PERMISSION IN ADVANCE.
Snack and Food Information
- VBS provides a snack each day for all campers. None of the snacks provided at Camp New Hope contain ingredients derived from peanuts.
- If you would prefer to send an alternate snack with your child for each day or for the entire week, please send it packaged in a ziploc bag clearly labeled with your child’s name and a note to your child’s group leader. Your child’s group leader will make sure your child receives his or her own snack.
- If you indicated on your registration form that your child has allergies of any kind, your child’s group leader will place a bracelet on him/her each day. These bracelets will alert snack helpers, group leaders, and others that your child has an allergy.
Group Participant Information
- Children have been assigned to grades they will attend in the fall of 2020.
- 4-year-olds, K, 1st, 2nd, and 3rd Grade groups will rotate from station to station throughout the day (see map of VBS at Camp New Hope for station locations).
- 4th/5th grade will remain at their own station for most of their activities.
- For more information, please see Group Schedules here.
- Your child’s group leader will have a nametag for your child each day.
- We will have an All-Camp Gathering followed by a picnic lunch at 12:00 p.m. on Thursday. At this gathering, children will have a chance to sing the songs they have learned during the week as well as participate in some wrap-up activities. Parents are invited to attend this gathering and should bring blankets and/or camping chairs for your family.
4 Year Olds: Special Notes
- Children must be age 4 by September 1, 2020, in order to be eligible for UPC Vacation Bible School. All children must be fully potty trained in order to participate.
- VBS is an exciting, exhausting and dynamic experience, and to have it outdoors at Camp New Hope makes it even more amazing. All of those characteristics unfortunately make it not age appropriate for our youngest participants in previous years at VBS (rising 3-year-olds). After careful consideration, the church has decided that children must be 4 years old by 9/1/2020 in order to register.
4th and 5th Grade: Special Notes
- 4th and 5th graders will gather each day at Back Pavilion #2 (see map). In this space, participants will enjoy a wide variety of activities geared toward their age group.
- On Wednesday, 4th and 5th graders will have time in the Camp New Hope pool. If it rains on Wednesday, their pool day will be Thursday. Please send a swimsuit, towel, sunscreen and, if desired, pool shoes for your 4th or 5th grade camper on that day.
Volunteer Registration & Info
Thank you for volunteering your time and talents for Vacation Bible School 2020! We are grateful for your service and truly appreciate your willingness to share your many gifts with our children. VBS would not be successful without our volunteers!
We hope that the information posted here and on our VBS Participant Website (hereafter referred to as Participant Information) will answer any questions you may have about your week at VBS. The Participant Information features general schedules, our carpool line drop off/pick up procedures, activity lists, snack menu and other items of interest to campers and their parents. We hope you will take time to read this information.
This Volunteer supplement features details about each group’s schedule, Group Leader and Activity Leader responsibilities, and more.
We have done our best to assign volunteers to their preferences. We appreciate your flexibility and your willingness to pitch in and make VBS a great success.
Logistics – Carpool drop off/pick up organization, craft transportation and distribution system, name tags, water stations, allergy bracelet system
Nursery Childcare – provide childcare to children of volunteers who are not old enough to attend VBS (Birth – 2 and 3-year-olds who do not meet 5/1 birthday cutoff)
Volunteer Kids AM – provide childcare on the volleyball court and recreation field to VBS participants who are the children of VBS volunteers 8:15 – 8:30 am.
Age/Grade Group Leaders – familiarize yourself with the daily lessons before arriving to VBS, greet campers as they arrive in the morning and engage in suggested icebreakers, shepherd the group around to the various stations per the schedule, be available to help at the various stations if those leaders need assistance, attend to campers’ needs, encourage campers to drink water as they pass by water stations
Craft – support and assist the craft lead to help with the craft of the day (each day will reflect the theme), set-up and clean-up the craft station, support and assist campers
Recreation – assist in implementing planned recreation activities for campers that encourage team building and cooperation, set-up and clean-up recreation equipment as needed for daily activities
Earth Care – discuss with campers why earth care is important in the Christian community, lead campers in activities that relate to taking care of God’s creation and thinking about the world around us
Science – support and assist the science lead to help with the activities of the day, set-up and clean-up the science station, support and assist campers
Music – sing camp songs and work with campers as they learn about the instruments at camp; assist music leader as necessary
Snack – provide snack to all campers and volunteers, set-up and clean-up snack station in Dogwood
We want to make your experience with VBS as easy and as rewarding as possible. We will provide copies of vital information (allergies, schedules, maps, etc.) at each station at Camp New Hope for your convenience.
Included in that information will be contact information for Nancy Myer (UPC Staff Associate for Children’s Ministries), Megan Crunkleton (Co-Coordinator), and Lucy McMillan (Co-Coordinator). You may contact us at any time if you need assistance or have questions at any point. Megan and Lucy will have their cell phones at Camp New Hope as well, and they will check in with you frequently throughout the day.
We are here to help and support you, so please let us know what we can do!
In the event of a medical emergency, remain calm but call for onsite help immediately:
Megan Crunkleton – 919.593.4498
Lucy McMillan – 919.260.8928
If possible, bring the child to the Craft Pavilion for additional assistance.
If you need to call 911, make it easy for the ambulance to find you.
New Hope Camp & Conference Center
4805 N Carolina 86, Chapel Hill, NC 27514
VBS 2020 will meet Monday through Thursday at Camp New Hope. Campers will arrive beginning at 8:30 a.m. and be dismissed at 12:00 p.m. We ask that volunteers arrive by 8:15 a.m. each day. There is more detail in the Participant Information about all of our format and projects. For full group schedules, click here.
All VBS classes will come together as a group at the beginning and end of camp days for an All Camp Gathering. These gatherings provide a chance for different age groups to interact with and get to know one another. We hope it will foster an even greater sense of community.
We will also have a final All-Camp Gathering followed by a picnic lunch at 12:00 p.m. on Thursday. At this gathering, children will have a chance to sing the songs they have learned during the week as well as participate in some wrap-up activities. Parents are invited to attend this gathering.
Each group of children (4-year-olds – 3rd grade) will rotate through five different stations (Crafts, Recreation, Earth Care, Science, and Music) over the course of their camp day. Each group’s schedule will be the same each day at Camp New Hope. Group Leaders will remain with their classes the entire day, but at each station, additional volunteers will lead the activities and crafts. 4th and 5th graders will follow their own schedules (see schedules for more details).
Nursery childcare will be provided for children under 4 years on days you volunteer. The nursery is located inside New Hope Presbyterian Church (see map) and staffed with sitters hired and paid by UPC. Please park at the church and walk your child into the nursery located through the left-hand front entrance door to the church. Childcare for VBS volunteers is available beginning at 8:15 a.m.
For the safety of your children, we ask that you please complete an informational form for each child that will be cared for in the nursery.
If you are volunteering at Camp New Hope and have children participating in VBS, you may bring your children to the Recreation field (see map) at 8:15 a.m. We will provide childcare and games for children of volunteers from 8:15-8:30. The childcare workers will take the children to their group gathering spots at 8:30 a.m.
The VBS Snack Team will have special snacks for VBS Volunteers in the Dogwood Building. We highly encourage you to take time from your busy day to refresh yourselves and enjoy a break. We will also deliver a snack to your station, in case you are unable to get away.
Snacks will be served mid-morning to all ages at the same time.
IF YOU ARE A SNACK VOLUNTEER OR A GROUP LEADER, PLEASE MAKE SURE ALL CHILDREN WASH OR SANITIZE THEIR HANDS BEFORE EATING SNACK.
There will be water stations in several areas throughout Camp New Hope. If you are a Group Leader, please encourage the children in your group to drink water whenever they pass a station. We want to make sure everyone stays well hydrated and healthy.
Children who have food or other allergies will wear bracelets. If you are a VBS Logistics Volunteer or a Group Leader, please assist in identifying these children and making sure they wear their bracelets. Logistics volunteers will try to assist during check-in. Group Leaders, please check your rosters each day to make sure children with allergies are identified.
If a child with allergies requires an Epi-pen, inhaler or other medication on-site, it should be clearly labeled and given to the Group Leader and placed in the Group Leader backpack. Please communicate to Megan or Lucy if you have a child with medications in your group.
On days you volunteer at Camp New Hope, we ask that you park in the paved parking lot near New Hope Presbyterian Church and walk down to the VBS camp area (see map).
- We will provide each team of Group Leaders with a backpack. This backpack will travel with you and your students, and it will contain a roster (including contact and allergy information), first aid supplies, and portable snacks. You will also have some room to store other items children in your group might bring.
- You do not need to transport any crafts or art projects from station to station. CRAFTS WILL BE COLLECTED BY VBS VOLUNTEERS AND KEPT UNTIL THURSDAY, WHEN THEY WILL BE SENT HOME ALL AT ONCE. Parents utilizing the carpool line will receive these items there; parents who choose to walk up and pick up their children may retrieve their child’s craft bag from the area near the Storytelling Tent.
- Please familiarize yourself with the story for the day before arriving at VBS. There is a list of our daily lessons available in the Participant Information.
- Group Leader teams will consist of at least two adults. We also hope to place at least one Youth Volunteer with each age group.
For a full description of the carpool line drop off/pick up system, please see the map, diagram and explanation in the Participant Information.
Ideally, one Group Leader will participate each day in the morning and afternoon carpool lines at Camp New Hope. In the morning, this Group Leader will wait near the carpool line in a designated area as children in his/her group arrive. The Group Leader will verify the children’s attendance, distribute nametags, and verify allergy information where needed. After a few children have gathered, a Youth Volunteer will take the group of children to the official gathering spot at the morning All-Camp Gathering, where the other Group Leader(s) will wait for their arrival.
In the afternoon, Group Leaders should remain with their group in designated areas as children are picked up for the day. As children are picked up by their parents or called for carpool line, please indicate on your roster sheet that they have been picked up for the day.
- We hope the Group Schedules will make your job as Group Leader even more enjoyable. As Group Leaders, the children will look to you for guidance and assistance throughout the day.
- Because our carpool line begins at 8:30 a.m., we ask that you arrive at your group gathering station or your carpool line area no later than 8:15 a.m. each morning. Childcare will be available for children of volunteers beginning at 8:15 a.m. (see section on childcare for details).
- As Group Leaders, you are also responsible for keeping your group on schedule at Camp New Hope. To ensure smooth transitions between stations, please be aware of the time and allow a few minutes for cleanup and rotation before heading on to the next station.
- For a detailed schedule for each age group, please click here.
Please note: These details are subject to change.
4th and 5th graders will continue to meet at the Back Pavilion Monday-Thursday at Camp New Hope after the All Camp Gathering. All of your supplies will be provided for you in your shelter. We believe we have packed adequate supplies; however, if you find you need something at any time, please come to the Craft Pavilion.
As Group Leaders, you will be instructing and leading the Service Project for your group. We will have instructions and examples for you. If you need help at any time, however, please contact Megan Crunkleton or Lucy McMillan.
On Wednesday (rain day is Thursday), your group will have time to swim in the Camp New Hope pool. There are lifeguards on duty, but we ask that at least one Group Leader stay with the group during that time (you do not have to swim, but may be seated in the pool area).
Parents may pick up their children in the carpool line at the front of camp, or they may park at New Hope Presbyterian Church and walk up.
VBS logistics volunteers will transport your campers’ crafts to the front part of camp, where they will be available to take home.
Thank you again for dedicating your time and talents to VBS at UPC.
Let us know what we can do to make your experience the best it can be.